How to make a conference call – a complete guide to teleconferencing

There’s more than one way to make a conference call, from video conferencing to straight up multi-participant phone calls, and more than one provider to choose from, but what you’ll find with many operators is they’ll either charge for the service, ask you to sign up with them, or both – this means they’ll then have access to your data and may even sell it on to third parties who will then bombard you with emails and phone calls for other services.

That’s not the case with ConferenceCall.co.uk – all you and your participants need to make a conference call to anywhere in the world is a landline or a mobile.

There’s no sign up. No fee to pay. And you can make great savings on the cost of conference calling to anywhere in the world.

What is a conference call?

A conference call, also known as a teleconference, is a telephone call in which callers can talk to several people at the same time. A conference call can be designed to allow callers to participate during the call, or just listen in without participating.

How do you set up a conference call?

You can set up a conference call in three simple steps:

  1. Set up your Conference call

    Choose a date/time of your conference call.

  2. Invite participants to the call

    Send all participants an invitation with your PIN, date/time and dial-in number(s).

  3. Start your call

    At the agreed time, all participants dial in and enter your PIN to join your conference call.

How do I invite people to a conference call?

Go to the ConferenceCall.co.uk home page and enter your email address and you’ll be given a free personal identification number (PIN) and the option to invite UK or international participants and request a free wallet card.

business-woman-conference-call

Once you’ve chosen UK or international participants you’ll be given an email template into which you’ll have to enter the [DATE], [TIME] and [SUBJECT] of the conference call and copy and paste it into your email program before sending out to up to 100 participants.

Or if you use Outlook the template will automatically open in a new email and even automatically sync with your calendar.

And to make sure no-one forgets you can send free SMS reminders to each participant’s mobile or smartphone (UK numbers only) that will go off 15 minutes before the conference is due to start.

How do I start a conference call?

To start your call, as the host, just dial into the relevant conference call line and enter your PIN. If you are hosting an online meeting, check out our screen sharing facility, provided by Crankwheel.

You can also start a call quickly and easily by tapping your ConferenceCall.co.uk NFC Wallet Card with your smartphone – check out How to get a free Conference Call NFC Wallet Card for more details.

When all the participants have received the email, all they have to do is dial the number in the email on the agreed time and day and enter the designated PIN code to join the conference.

business-woman-inviting-conference-call

Calls start from as little as 5.8p per minute to UK numbers and calls to mainland Europe start from as little as 9c per minute, and as there’s no contract or minimum usage terms it really is the simplest and most cost-effective way to teleconference.

For a full run down of countries and call rates, click here.

And be sure to regularly check back to the blog for the latest business and conference calling news, and top tips for when working from home.

How do I dial into a conference call?

As a participant, simply dial in to the relevant teleconference number at the allotted time, enter the PIN given to you by the host, and you will join the conference as soon as it starts.

For a comprehensive list of conference calling questions and answers, check out How it works, at ConferenceCall.co.uk.

How to  make a conference call from an iPhone

The simplest way to conference call from an iPhone is to dial 8300 to connect to ConferenceCall.co.uk and join using the PIN given by the call organiser.

If you are organising the conference call, you can get your unique PIN by entering your email address at ConferenceCall.co.uk.

Once you have your PIN, you can use it to set up a teleconference for up to 100 participants whenever you need to – there’s no need to book a reservation or take out a contract, you only pay for the calls you make.

For more information, check out How to make an iPhone conference call

How to make a conference call on Android

You can also make a conference call direct from an Android device by calling the first person then tapping the Add Call icon once the call is connected. Then dial the second person and hit the merge or merge calls icon. Repeat this for each participant.

It’s much simpler to use the ConferenceCall.co.uk 8300 shortcode, which can connect up 100 particpants on the one call on any mobile device or smartphone running on Android, iOS, Windows, or any other operating system.

9 Comments

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